Archived Updates

(Feb 21) Helpful information for Reporting Diversity and Inclusion Activities on the Faculty Affairs website.

(Feb 21) Instructions on adding / generating "Other Professional Activity" to eFARs was added.

(Jan 26; update on Feb 16) Published [Referred] Journal articles in a 2022 issue should be reported to CY 2022 EFAR, even if they were officially published in Year 2021. What to change in Elements
For example, a referred journal article was officially published (with page or article #) in November 2021. But the article is in the January 2022 issue of the journal. The article should be included in CY 2022 EFAR rather than CY 2021 EFAR, because it is in a 2022 issue.

(Feb 15) In Graduate student supervision record, leave Co-supervisors field blank; do not add other committee members of a student to the field.
If other committee members are entered as Co-supervisors, they can be linked to the student record. When the linked Co-supervisors make changes on a student record, those changes will automatically appear on your Elements and eFAR without any intention of doing so.

Location of Co-supervisors field

(Feb 14) Journal articles should be reported to the Published section of a faculty's FAR only once. Articles can be in the Accepted but not yet published and/or Submitted but not yet accepted section in one (or more) FAR, then in the Published section in a later FAR. The articles should not be reported as Published in multiple years of FARS. See how to mark 2021 journal articles that were already reported in FAR 2020.

(Feb 12) Instructions on changing Status of refereed journal articles was added.

(updated on Feb 12) Start and End dates on entering ISE 4005/6 Senior Design Projects to Elements were added: Aug 23, 2021 to May 11, 2022 for Fall 2021-Spring 2022 teams, Aug 24, 2020 to May 12, 2021 for Fall 2020-Spring 2021 teams.

(Feb 11) Instructions on marking 2021 journal articles already in FAR 2020 in a generated eFAR was added.

(updated on Feb 10) Enter the status of a journal article as of Dec 31, 2021, not the day the record was imported from Google Scholar or ORCiD:
Published: The article has page numbers or an article number.
Published online: The article is posted on a website of the journal which is not published in print (online only). It is not considered as Published Online if the article is not posted on the journal's website (e.g., author's website, open-access repository sites such as arXiv.org).
Accepted: The article is accepted or viewable on the publisher's website. But it does not have page or article number. The article is considered as "Accepted" for CY 2021 EFARs if it is posted on the journal's website as In Press, Accepted, Early View, Early Access, Ahead of print, In print, Preprint, or simply without a page/article number. Leave the Publication date field blank; otherwise, the Accepted article won't be auto-imported to the appropriate place in CY 2021 eFAR.

(Feb 8) Instructions on adding a presentation at ISE 5024 ISE seminar to Elements was added.

(Feb 7) Instructions on entering ISE 4005/6 Senior Design Projects to Elements was added.

(Feb 7) It is not necessary to underline the presenter of a conference paper, even though the instruction remains in a generated eFAR.

Additional info for not underlining the presenter

Generated EFARs (in Word) have an additional instruction (highlighted in light yellow) in Section TWO, III. D. Conference Proceedings/Publications.

D. Conference Proceedings/Publications

1. Accepted on the basis of peer review of full paper. Include conference name, location and date as well as full bibliographic information. On multi-author papers, underline who made the presentation.

2. Accepted on basis of abstract. Include conference names, location, and date. Give paper number if identified as a pamphlet paper. Give full bibliographic information and page numbers if included in proceedings. On multi-author papers, underline who made the presentation.

But the instruction of underlining the presenter was removed from the CoE EFAR template by December 16, 2021, because it could not be done in Elements.

(Feb 2) For the Internal Funding entries, select a proper option:
User Relationship: Primary investigator of, Co-primary investigator of, or Secondary investigator of
Types: any option except Educational More information...

(Feb 1) If you submitted proposals to the external research funding that did not go through OSP, include those proposals in Section THREE: Narrative Report section. Section TWO II. Research Activity does not have a section for those proposals that did not go through OSP.

Descriptions of publication status are:
Published: The article has page numbers or an article number.
Published online: The article is posted on a website of the journal which is not published in print (online only). It is not considered as Published Online if the article is not posted on the journal's website (e.g., author's website, open-access repository sites such as arXiv.org).
Accepted: The article is accepted or viewable on the publisher's website. But it does not have page or article number. The article is considered as "Accepted" for CY 2021 EFARs if it is posted on the journal's website as In Press, Accepted, Early View, Early Access, Ahead of print, In print, Preprint, or simply without a page/article number. Leave the Publication date field blank; otherwise, the Accepted article won't be auto-imported to the appropriate place in CY 2021 eFAR.

(Jan 24) Leave the Pending grants in Elements. More information

(Jan 20) Guest lectures and invited talks should be entered to Scholarly and creative works -> Presentation (not at a conference) in Elements. Geust lectures or invited talks are not reported to Professional activities or Teaching activities for CY 2021 eFARs.

(Updated on Jan 25) SPOT scores should be populated to a generated eFAR. (Jan 19) SPOT scores from Summer and Fall 2021 semester are not yet available for Elements or generated eFARs.